Executive Virtual Assistant

This position is for LATAM candidates only.

Key Responsibilities:

Professional Support

• Manage and triage all email inboxes: draft responses, flag action items, archive distractions.
• Own the calendar: schedule meetings, prep agendas, add buffers, and prevent conflicts.
• Shadow during work sessions to capture to-dos, create follow-ups, and ensure alignment across team priorities.
• Track daily and weekly commitments; follow up with internal and external stakeholders.
• Coordinate across multiple time zones and workstreams with precision.
• Conduct strategic research (vendors, tools, leads, contacts, platforms) and summarize findings.
• Maintain internal documentation and SOPs to streamline repetitive tasks.
• Work cross-functionally with project managers and external partners.

Personal Support

• Plan and manage personal calendar including social events, dinners, and key life dates.
• Research and book restaurants, events, and experiences that match personal preferences.
• Coordinate travel: flights, hotels, reservations, itineraries, backup plans, and contingencies.
• Manage special projects: gift sourcing, household admin, subscriptions, or anything life throws at the executive.

Final Note:

This role is for someone who enjoys being indispensable. You'll be the operational engine behind a fast-moving business leader — helping them stay focused, make better decisions, and execute flawlessly across work and life. If you're driven, detail-obsessed, and love the idea of being the person who "just makes it all happen," this is your role.

Must-Have Qualifications:

• 2+ years of experience supporting an executive, founder, or senior leader, or work as project manager
• HR experience - you managed or assisted in running hiring, training, supporting the team
• Exceptional written and verbal communication skills in English.
• Highly proficient in the Google ecosystem (Docs, Sheets, Calendar, Gmail, Meet).
• Demonstrated experience managing complex schedules, inboxes, and follow-up tasks.
• Strong research and synthesis skills — able to go deep and present clear options.
• Quiet, distraction-free workspace with strong internet connection.

Key Traits We're Looking For:

Proactive — You see what's missing and fix it without being asked.

Hyper-Organized — You turn chaos into systems and complexity into clarity.

Discreet — You'll handle sensitive data and private matters with full confidentiality.

Adaptable — You pivot quickly and handle ambiguity with ease.

Trustworthy — You are the kind of person who always delivers and never drops the ball.

• Competitive Pay in USD (or other currency, crypto) – This can include local taxes, etc.
• Paid Time Off & Local Holidays – Instead of US holidays, we accommodate local public holidays.
• Performance-Based Bonuses – work load and end-of-year bonuses.
• Professional Development – potential for long-term growth within the organization.